Historical process of monitoring in AEO

Historical process of monitoring in AEO

On 21.02.2020, radical changes were made to the Regulation on Facilitation of Customs Procedures. The most important change was made by increasing the monitoring period of AEO Certificate holder companies from 3 years to 5 years.

The following examples can be given in this regard:

            In other words, the first monitoring process of an AEO holder company with a certificate date of 02.10.2013 will start on 02.10.2024.

            Thus, since the first monitoring of AEO holder companies with a certificate date of 02.10.2017 was carried out on 02.10.2022, the next monitoring period will start on 02.10.2027.

In addition, as per the temporary article, the on-site monitoring activity to be carried out for companies that have been certified for less than 5 years as of the date of entry into force of the Regulation on Facilitation of Customs Procedures will be carried out once after the completion of the 5-year period and subsequently every 5 years from the date the certificate is issued.

Within the scope of the preliminary monitoring activity to be carried out by the Customs and Foreign Trade Regional Directorates, the documents listed below will need to be submitted for preliminary examination via the “e-government” portal within 15 business days from the end of the first month following the date corresponding to the end of the 60-month periods after the date the certificate is issued.

In case of authorization request:

After the application documents made through the “e-government” portal of the regional directorates are submitted, the inspection will be finalized within 15 business days at the latest. This period can be extended by 15 business days provided that the applicant is informed.

According to the September data of the Ministry of Trade, the number of companies holding AEO certificate has reached 736. This shows that the advantages of having AEO are clearly perceived by the sector members.

When we return to our topic, the numbers of on-site monitoring by year as of 2020 are as follows:

The numbers of companies that will be subject to on-site monitoring and whose audit processes will be completed as of the next three years are as follows:

If I need to open a separate parenthesis about the completed process: I would like to thank the Ministry of Trade Inspectors who worked devotedly in on-site monitoring processes including new applications, as well as the Head of the Trade Facilitation Department and Trade Experts who made great efforts.

The most important point that companies that will enter the preliminary and on-site monitoring period should pay attention to is to make their applications through the currently used and valid v3.3.2 ANNEX-2 Question Form.

In addition, it is of great importance that the continuity of the physical conditions is checked before the monitoring application and the preliminary inspection is carried out by the company officials before the inspection officer who will come for the field inspection.

We hope that, as in the application processes, the v3.3.2 ANNEX-2 questionnaire and procedures will be prepared on e-Government within the scope of the Regulation on Facilitation of Customs Procedures and transferred to the electronic environment.

Thus, time will be used more effectively for the field inspections to be carried out by the Inspectors of the Ministry of Trade and the controls to be carried out by the Trade Facilitation Department Trade Experts, and the transactions will be followed through the system; it will be ensured that the v3.3.2 ANNEX-2 questionnaire is always kept alive.